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Agencies & Procurement

For Event Agencies and Procurement

If you’re responsible for an event on a client’s behalf, you don’t need a DJ who plays a great set. You need one who doesn’t create extra work for you.

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For Agencies – DJ Jonas

Starting point

Your risk isn’t the music.
It’s the interface.

In an event production, the DJ is rarely the biggest work stream — but is often the one that generates the most follow-up questions.

Who needs power and when, how much floor space, when does he deliver equipment, does he provide the microphone for the welcome address, does he liaise with the lighting company, does he stay on schedule — these are the points that eat up time during the production phase. That’s why every answer is already available here, before you have to ask.

The same holds for corporate clients: whoever is internally responsible for an event needs paperwork that procurement and legal can wave through without a single follow-up question.

Documentation

What’s ready on request

Usually within one business day, and on request sent straight to the venue, the technical crew, or procurement.

Technical rider
Space requirements, power needs, connection points, weights, set-up and teardown times
Running order & cue list
Matched to your script, including cues and applause beds
Insurance
Proof of public liability insurance
Technical safety
Proof of electrical safety for the equipment used
Contract paperwork
Terms & conditions, order confirmation, NDA on request
Billing
Invoice with cost centre, purchase order number and service period
Availability
A direct point of contact — no go-between

Working together

How the production phase runs

  1. Inquiry & availabilityA response within 24 hours — even when you only need the date for a pitch and can’t confirm the booking yet.
  2. A quote for your calculationBroken down by line item, so you can drop it straight into your client calculation without converting anything.
  3. Technical coordinationRider, power, floor space and timings go directly to the venue and the technical crew. Happy to join the production meeting if useful.
  4. Rehearsal & soundcheckAvailable for the technical rehearsal and dress rehearsal on request. The cue list is run through with direction and hosting.
  5. Event daySet-up within the agreed window, coordination with your other crews, execution against the running order — and the flexibility to handle a programme that slips by ten minutes.
  6. After the eventPrompt teardown, an invoice per your specifications, and on request a short debrief on anything worth flagging from the evening.

Formats

Typical agency bookings

  • Award nights and prize ceremonies with a run-of-show
  • Product launches and press conferences with a reveal moment
  • Client and dealer events
  • Trade-show booth parties and after-show events
  • Kick-off and sales events
  • Multi-day incentive trips with changing venues
  • Anniversaries with day and evening programmes
  • Roadshows running the same concept across several locations

Also available as part of a bigger music concept — for example a DJ plus saxophonist, or a DJ following on from a live act.

Questions

Frequently asked questions from agencies

Is a technical rider available?
Yes. On request you’ll receive a technical specification covering space requirements, power connections, connection points, weights and set-up times — in a format you can hand straight to the venue and the technical crew.
Do you work from a run-of-show and cue list?
Yes. For galas, award nights and product launches, the cue list is agreed in advance and run through at soundcheck. For larger productions, that includes attending the technical rehearsal and the dress rehearsal.
Can DJonas be booked as a subcontractor?
Yes — that’s the standard arrangement for agency bookings. The agency is then the client, and billing is handled accordingly, including whatever details your accounts team needs.
Can you stay neutral in front of the end client?
On request, yes: no self-promotion on site, no business cards handed to guests, no social media posts without sign-off. An NDA is available on request.
What documentation can be supplied at short notice?
Public liability insurance, proof of electrical safety for the equipment used, business registration and terms & conditions. These documents are kept ready and go out within one business day on request — including directly to the venue or the safety officer.
What’s the fallback if something goes wrong?
A contractually arranged stand-in from a network of experienced colleagues, fully briefed with the same running order and the same equipment. Critical technical components are also carried as redundant spares in the vehicle.

Impression

What an evening looks like

A few unedited moments from real nights – sound stays off until you press play.

See all clips

Kontakt

Request a technical rider or quote.

Tell me the date, location and event type. You’ll get an honest answer on availability and a quote built around your event — no obligation.

Send Enquiry0157 73850495

info@djonas.com